Document and Records Management
Active and inactive records and files – are yours safe, secure and managed?
Balancing the need for immediate accessibility to your business records with compliance and security concerns is challenging. Limited office space often results in less than optimum storage choices. Misfiling of documents leads to a loss of productivity and increased labor costs. Your staff simply may not have the space, time or knowledge to properly manage your information assets.
Choosing the right records management company helps you stay focused on your core business. Veritrust has the expertise and knowledge that enables your business to access and securely store your records with complete confidence. Our records storage facilities ensure the security and confidentiality of both active and inactive files while our inventory management system enables barcode tracking and quick retrieval of your records.
Veritrust is different from other records management companies. We’ve implemented personalized record storage solutions for small business and corporate clients in the financial, legal, accounting and healthcare industries as well as public sector government agencies. Striving to understand the workings of each individual organization is extremely important to us. It enables us to deliver a personalized solution that best fits each customer’s organization.
File Storage and Retrieval
Accessibility is fast and a priority. It means retrieving and delivering the documents you need accurately and securely. Boxes and containers stored at Veritrust’s records center are individually tracked with O’Neil RSSQL our inventory management system. Record specific data including box description, date ranges, department, retention period and final disposition can be associated with each box or file. A secure web interface allows you to request files at any time of day.
That accessibility extends to personalized service which allows you to engage directly with our local team. It means that you’ll always talk with an individual at Veritrust who understands your particular records management needs.
As fellow business owners, we understand the value of records and information assets. You need easy, accurate and rapid access without sacrificing security and confidentiality. VeriTrust’s services provide secure active and inactive file management tailored to your industry and organization.
Managing healthcare records requires high levels of information security, confidentiality and HIPAA compliance. VeriTrust’s services enable our healthcare provider clients to spend more face time with patients by providing an immediate and secure retrieval process for medical charts. For physicians needing release of information or custodian of records services we have a specialized program to service your needs.
Inventory & Indexing
Need an inventory of your boxes and containers? Indexing provides you with the ability to easily identify and categorize your records. VeriTrust can create an inventory for you or accept your existing inventory based on box descriptions and files contained within your box. Our tracking system allows you to make requests by pre-selected keywords such as client name, case number, account code, etc. We help you achieve a detailed organizational structure for retrieving your files from your offsite records inventory so that you can save time and money.
VeriTrust’s Your Transparent AdvisorTM process offers you broad choice on access, inventory , security and compliance reporting. Our records management system is equipped with superior auditing capabilities. We’ll train your staff on how to best utilize this powerful auditing tool.
Please call 713.263.9000 for a free, no-obligation assessment. Or, if you've reached us after hours or would otherwise prefer, you may complete the quote request form below.